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Roles and Models :
Role of Consultant or Contractor
Traditionally, in organizations that has accepted a structure with a separate project controls function, the project control function could be performed within the organization or could be outsourced to a consultant or a contractor.
The Role of the PMO
A project or program management office or a project support office tends to reinforce the role played by the project control functions. This could as part of the PMO or as a separate department or persons reporting to the PMO. In case of outsourcing project management, the PMO could provide the link between the clients organization and the outsourced vendor providing services. This could be in the form of dedicated persons on the particular project who would have the project or organizational knowledge within the team working on the project.
Near Shoring and Offshoring
When we think of outsourcing we normally consider offshoring. For project management functions we may consider outsourcing within a geographic area or near shoring because of the possible benefits.
Project Controls
Because project controls as a function is one of the main areas that could be outsourced it is useful to study it in some detail. A survey by the Center for Business Practices on project control functions showed some interesting observations and conclusions. Some of them are as follows:
In the majority of organizations having project control as a function, project managers are involved in performing them. About 19.4% deploy specific specialists for project control.
In most organizations (83%) project control is performed by persons having multiple roles—many by project managers (64%) or project coordinators (38%).
The majority of those performing project control functions report to a centralized project office or decentralized departments within their organizations.
In light of our current topic of outsourcing project management, the previously stated observation would imply that project managers could delegate the project control functions to others so that they can focus on their core competency namely managing people and communicating with clients and stakeholders.